Coworking spaces are all in rage nowadays, and it is not really a surprise that such is the case. The present age of digital nomads has almost certainly brought a radical shift in our perception of workspaces. The combination of all this has made Coworking space a popular option for freelancers, small business owners, and even entrepreneurs looking for affordable and well-equipped office spaces.
However, it goes without saying that you need to find the best coworking space that suits your requirement. If you want your operation to succeed, it is something that you must ensure happens. Think of them as more than just a place of work but as a hub for business growth, innovation, & networking. These spaces provide more than just a work desk for you but a supportive community and a range of resources that fosters productivity and creativity.
That is why you must be sure to choose the right coworking space in Noida – but how to do that? This is what we will cover here.
Understanding the Basics of Coworking Spaces
Before deciding which shared office is right for you, it is better for you to have a clear understanding of coworking space and its business model. Coworking offices are explicitly designed to offer a communal workspace where professionals belonging to various communities can come together. These are flexible office spaces, with work desks and additional amenities available to assist the working professional. This approach offers a flexible alternative to entrepreneurs and freelancers over the traditional office space.
The aim of a coworking space is to foster a cooperative and welcoming atmosphere for its members – to create a space where they can work productively and efficiently while at the same time learning from other members. This, in the simplest terms, is what a coworking space is.
Important Features of a Coworking Space
Coworking Spaces are renowned for some specific features which make them stand out for entrepreneurs that are looking to create something from scratch. It is vital that one must look out for these features and ensure that it aligns with your business needs. Here are some important features of coworking space:
- Location: The location of your workspace is quite crucial. The shared office in Noida should be conveniently located in a place that is accessible for you, your team, and your clients. The place must also be close to public transportation, parking facilities, or cafes and eateries.
- Workspace Options: The best coworking space comes with all various options for its members, allowing them to choose one that is suited to their requirements. Depending on the requirement at any moment, an entrepreneur would be able to scale up or down their office.
- Amenities: Amenities such as fast WIFI, printing facility, quiet room, meeting space & more are quite crucial in the modern working environment. Entrepreneurs can only operate at their absolute best with access to many of these facilities. These are easily available at any shared office in Noida.
Steps to Follow when Choosing a Coworking Space
The need for choosing the best coworking space for your entrepreneurial operations is not something we need to revisit again – simply put, it is quite crucial. Naturally, it is a decision that you should take your time with and put a lot of thought into it. But if you do not know which factors you need to consider before making your choice, then this exercise would be all for naught.
Luckily, we have compiled a step-by-step that you must follow to make the right choice. So, without further ado, let’s get onto it.
Calculate your Cost Per Seat
It goes without saying that as an entrepreneur, you must ensure that the coworking spaces you are interested in have a cost-per-seat price suited to your budget. You literally cannot afford not to take this into consideration.
To assess how much you would have to pay to work in the facility, first, you must ask whether the shared space charge per seat. There are also other charges involved when working in space that offer several amenities to the user – so you must take them into account as well. This will allow you to pinpoint your operational costs.
Here is a basic way you can calculate the cost per seat at a Shared Office Space in Noida:
Step 1: Calculate all rent, taxes, and building maintenance charges that you would have to pay
Step 2: Add other monthly expenditures that are a regular part of your operation (beverages, internet charges, etc.)
Step 3: Other miscellaneous expenditure
Step 4: Add all of the above and divide the sum by the total number of employees that will work at the facility
The resultant number will give you an idea of how much you will pay for the coworking facility seat.
A great piece of news for many aspiring entrepreneurs is that many coworking spaces do not charge anything extra when it comes to maintenance charges or even other expenses such as WIFI use, tea/ coffee, and more. Many of these facilities are actually part of the package that you opt for. So, before deciding on choosing the best coworking space for you, make sure such is the case.
Be Precise with your Location Choice
The next step in choosing your ideal coworking space is identifying the optimal location to base yourself from. Naturally, you cannot choose just any location for your coworking space. Comprehending the specifics of your business and industry is, in fact, quite critical. If your business is heavily dependent on the physical proximity of your clients, then the importance of choosing the right location only goes up a notch.
However, that does not mean that in the absence of such requirements, you would ignore where the coworking space is located. Your team members’ comfort and convenience should be your priority. If it is possible, you should conduct an internal survey within your team to gather data on their preferred location. This will allow you to make informed decisions and ensure that your team is also happy to be kept in the loop.
Also noteworthy is that essential amenities & facilities – such as parking, public transit, restaurants, etc. must be near the chosen working space.
Compile a List with all your Options
Once you have cataloged all the available coworking spaces, it is time for you to compare their distinct offerings. It is actually quite a crucial step as not all coworking spaces offer the same things to their members – and certainly not under the same types of plans. So, it is not a step that you can simply gloss over if you want the best coworking space for your operations.
Consider what your business needs are crucial and which additional benefits, while not essential, would be desirable. Naturally, the factors that can affect your decision and how important they are something that is extremely subjective and can only be determined by you alone. But here is a list of important factors for your convenience.
- Availability of different membership plans with the possibility to scale up & down operations at your convenience
- Office Privacy and the overall atmosphere of the space
- Premium-ness of the office space and the amenities available to the members
- Community & Networking Opportunities for the members
- IT infrastructure and access to the latest gadgets that are essential in the workplace
- The operating hours of the shared office space
- Availability of support team and their response time
These are some of the most common factors that are utilized by entrepreneurs while sorting out a coworking space. Obviously, you can add other factors here that are important to you.
Create a Shortlist and then Check Out their Reviews
After you have thoroughly considered the location, infrastructure, and even amenities on offer, you should have a shortlist of all viable options that would suit you. This shortlist is quite significant as it would allow you to discard hundreds of other options and focus on a couple that will work out best.
To select the best coworking space from this shortlist, you need to check out the reviews from previous users of the shared office space. A coworking space is more than just a physical environment; it’s a community, a hub for professional interactions, and potentially a breeding ground for collaboration and innovation. Understanding the experiences of those who have been part of this community can offer invaluable insights.
Look for detailed reviews from professionals. Focus on aspects such as the helpfulness of staff, reliability of internet connection & comfort, and functionality of the workspace. Opt for a coworking space that scores well in all of those and has a strong reputation for satisfying the requirements of its clients.
After such a rigorous search, contemplation, and comparison, the final step is moving into the best coworking space suited for you. However, the task is not all done, so you cannot start relaxing.
First, ensure you understand the terms of your membership. This includes understanding the rules of the space, the amenities you are entitled to, and any additional costs that might arise.
Next, make your team comfortable and informed about the move. Communicate with them the benefits of new space and help them acclimate to the environment. Only then can you go about creating a routine for everyone to follow!
That’s it! You have found the ideal coworking space for your operations. Keep in mind that choosing a coworking space goes beyond just finding a place to work. It is about discovering a space that aligns with your business objectives. So, what are you waiting for? Follow the above-listed steps and find the best coworking space for yourself!